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Brighton & Sussex Medical School

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Online Ethics System 

BSMS Ethical Review Application Form in Sussex Direct

Sussex Direct is a web-based system to help facilitate the ethics review process. Access is available to members of staff, undergraduate, postgraduate taught, and research (PGT/PGR) students at Brighton and Sussex Medical School with a BSMS email address linked to a University of Sussex ITS account. 

(All BSMS applicants should select ‘Brighton and Sussex Medical School Research Governance & Ethics Committee’ in Sussex Direct to ensure the appropriate application form is completed and received for review).

Troubleshooting technical problems with Sussex Direct

Raise a ticket for assistance from ITS at Sussex. Email ITServiceDesk@sussex.ac.uk with a brief explanation of the problem and assistance requested. 

Help can also be accessed via the ITS website here by clicking on 'HELP'.

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Deadlines and Meetings  

Schedule of BSMS Research Governance and Ethics Committee (RGEC) and Sub-Panel meetings dates and submission deadlines 

Committee and sub-panel meeting dates
 Meeting submission deadline Meeting type Meeting date
 18 August 2022  Committee  8 September 2022
 22 September 2022  Sub-Panel  13 October 2022
 20 October 2022  Committee  10 November 2022
 17 November 2022  Sub-Panel  8 December 2022
 2 January 2023  Sub-Panel  19 January 2023
 19 January 2023  Sub-Panel  9 February 2023
 16 February 2023  Committee  9 March 2023
 23 March 2023  Sub-Panel  13 April 2023
 20 April 2023  Committee  11 May 2023
 25 May 2023  Sub-Panel  15 June 2023
 29 June 2023  Sub-Panel  20 July 2023
 27 July 2023  Sub-Panel  17 August 2023

 

(Please note the submission deadlines and meetings only refer to Staff/PGR applications. UG/PGT applications are reviewed by a SREO, unless deemed high risk). 

Useful Documents and Guidance for Applicants

BSMS RGEC Checklist for Applicants. Is your application ready for ethics review?

Checklist for all applicants eligible for review via the BSMS RGEC, or SREO. 

DOWNLOAD THE CHECKLIST TOOL FOR APPLICANTS HERE >

 

Risk Rating Filter Checklist

Determine if undergraduate and postgraduate taught student applications are categorised as posing minimal risks and eligible for SREO review.

DOWNLOAD THE RISK RATING FILTER CHECKLIST HERE >

 

Word version of the online application form For UG and PGT applications

Word version of the Taught Student online application form for applying for SREO review provides a template for preparing an application.

DOWNLOAD THE WORD VERSION HERE >

 

Word version of the online application form For Staff and PGR applications 

Word version of the Advanced Research online application form for applying for RGEC review provides a template for preparing an application.

DOWNLOAD WORD VERSION here >

 

BSMS Participant Information Sheet Template

BSMS template for preparing a Participant Information Sheet for all research involving human participants, their data, or biomaterial. Information Sheets should be tailored to the research participants and their requirements. This template is regularly updated so please ensure the most up-to-date version is used. 

Download the pARTICIPANT INFORMATION SHEET TEMPLATE here >

 

BSMS Consent Form Templates

BSMS template for preparing a Consent Form for all research involving human participants, their data, or biomaterial. Consent Forms should always be appropriate to the project. These templates are regularly updated so please ensure the most up-to-date versions are used.

DOWNLOAD THE CONSENT FORM TEMPLATE HERE >

DOWNLOAD THE INTERVIEW CONSENT FORM TEMPLATE HERE >

DOWNLOAD THE VERBAL CONSENT TEMPLATE HERE >

 

Request for Amendment Form

Word document for notifying the Committee/SREO of changes to projects following ethics approval. Submit an Amendment to your approved project in Sussex Direct and upload a completed Request for Amendment Form outlining the changes entailed. 

DOWNLOAD THE AMENDMENT FORM HERE > 

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Governance Forms  

University of Brighton Travel Application Form (Student applicants only)

Travel Application Form for applying to the University of Brighton Personal Accident and Travel Insurance on Share Point. Further information is available via the University of Brighton Insurance Officer: insurance@brighton.ac.uk.

University of Brighton’s online Risk Assessment form – AssessNET (Student applicants only)

Student research involving fieldwork off-campus, including lone working or domestic or overseas travel, or taking place in a foreign country, requires completion of a University of Brighton Risk Assessment addressing the hazards, risks, and control measures. For most students, a Word-based document Risk Assessment can be completed.  

Download the risk assessment here >

However, if you are a Postgraduate research student undertaking fieldwork overseas involving high risk travel, or fieldwork conducted in a high risk location (for example, a country within Sub-Saharan Africa), you must complete a University of Brighton Risk Assessment using AssessNET, the University’s online Risk Assessment form. AssessNET is accessed via SharePoint, the University of Brighton’s intranet. View it here: Located in the search menu available at the top of the screen under ‘Find It’ via the following pathway: ‘Find It’ ‘Access a system’ ‘Assessnet’.

Students must first request the setup of an AssessNET account. Contact Nicola Arnold, Safety HUB Manager, Occupational Safety and Health Services, n.j.arnold@brighton.ac.uk to arrange for an account to be activated. 

University of Sussex Travel Insurance (Staff applicants only)

View the guidance here >

University of Sussex Overseas Travel and Security Risk Assessment (OTSSRA)(Staff applicants only)

The Overseas Travel Safety and Security Risk Assessment (OTSSRA) is a Health and Safety document, owned by the University of Sussex’s Health and Safety Division. BSMS Staff wishing to travel abroad should complete parts 1 and 2 of the OTSSRA Form (Overseas Travel Safety and Security Risk Assessment) form before seeking approval from the Head of School or Division. 

View the form here >

Data Management Plans

Research data management

University of Sussex guidance on writing Data Management Plans that meet institutional funder requirements.

View the guidance here >

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Resources 

Using video-conferencing platforms for research 

University of Sussex guidance on using video conferencing platforms to conduct online research interviews or focus groups.

Read more here >

Qualtrics

Qualtrics is the recommended survey tool for all students and staff and accessed via a University registered account.

Find out more here >

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