BSMS > Research > Support and governance > RGEC hub > Help applying

Help applying

Here is a list of guidance and resources to help applicants.

Quick links

Online ethics system >
Deadlines and meetings >
Useful documents and guidelines for applicants >
Governance forms >
Data management plans >
Resources >
University resources >

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Online Ethics System

BSMS Ethical Review Application Form in Sussex Direct

Sussex Direct is a web-based system to help facilitate the ethics review process. Access is available to members of staff, undergraduate, postgraduate taught, and research (PGT/PGR) students at Brighton and Sussex Medical School with a BSMS email address linked to a University of Sussex ITS account.

(All BSMS applicants should select ‘Brighton and Sussex Medical School Research Governance & Ethics Committee’ in Sussex Direct to ensure the appropriate application form is completed and received for review).

Troubleshooting technical problems with Sussex Direct

Raise a ticket for assistance from ITS at Sussex. Email ITServiceDesk@sussex.ac.uk with a brief explanation of the problem and assistance requested.

Help can also be accessed via the ITS website here by clicking on 'HELP'.

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Deadlines and Meetings

Schedule of BSMS Research Governance and Ethics Committee (RGEC) and Sub-Panel meetings dates and submission deadlines

Committee and sub-panel meeting dates
Meeting submission deadline	Meeting type	Meeting date
18 August 2022	Committee	8 September 2022
22 September 2022	Sub-Panel	13 October 2022
20 October 2022	Committee	10 November 2022
17 November 2022	Sub-Panel	8 December 2022
2 January 2023	Sub-Panel	19 January 2023
19 January 2023	Sub-Panel	9 February 2023
16 February 2023	Committee	9 March 2023
23 March 2023	Sub-Panel	13 April 2023
20 April 2023	Committee	11 May 2023
25 May 2023	Sub-Panel	15 June 2023
29 June 2023	Sub-Panel	20 July 2023
27 July 2023	Sub-Panel	17 August 2023

(Please note the submission deadlines and meetings only refer to Staff/PGR applications. UG/PGT applications are reviewed by a SREO, unless deemed high risk).

Useful Documents and Guidance for Applicants

BSMS RGEC Checklist for Applicants. Is your application ready for ethics review?

Checklist for all applicants eligible for review via the BSMS RGEC, or SREO.

DOWNLOAD THE CHECKLIST TOOL FOR APPLICANTS HERE >

Risk Rating Filter Checklist

Determine if undergraduate and postgraduate taught student applications are categorised as posing minimal risks and eligible for SREO review.

DOWNLOAD THE RISK RATING FILTER CHECKLIST HERE >

Word version of the online application form For UG and PGT applications

Word version of the Taught Student online application form for applying for SREO review provides a template for preparing an application.

DOWNLOAD THE WORD VERSION HERE >

Word version of the online application form For Staff and PGR applications

Word version of the Advanced Research online application form for applying for RGEC review provides a template for preparing an application.

DOWNLOAD WORD VERSION here >

BSMS Participant Information Sheet Template

BSMS template for preparing a Participant Information Sheet for all research involving human participants, their data, or biomaterial. Information Sheets should be tailored to the research participants and their requirements. This template is regularly updated so please ensure the most up-to-date version is used.

Download the pARTICIPANT INFORMATION SHEET TEMPLATE here >

BSMS Consent Form Templates

BSMS template for preparing a Consent Form for all research involving human participants, their data, or biomaterial. Consent Forms should always be appropriate to the project. These templates are regularly updated so please ensure the most up-to-date versions are used.

DOWNLOAD THE CONSENT FORM TEMPLATE HERE >

DOWNLOAD THE INTERVIEW CONSENT FORM TEMPLATE HERE >

DOWNLOAD THE VERBAL CONSENT TEMPLATE HERE >

Request for Amendment Form

Word document for notifying the Committee/SREO of changes to projects following ethics approval. Submit an Amendment to your approved project in Sussex Direct and upload a completed Request for Amendment Form outlining the changes entailed.

DOWNLOAD THE AMENDMENT FORM HERE >

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Governance Forms

University of Brighton Travel Application Form (Student applicants only)

Travel Application Form for applying to the University of Brighton Personal Accident and Travel Insurance on Share Point. Further information is available via the University of Brighton Insurance Officer: insurance@brighton.ac.uk.

University of Brighton’s online Risk Assessment form – AssessNET (Student applicants only)

Student research involving fieldwork off-campus, including lone working or domestic or overseas travel, or taking place in a foreign country, requires completion of a University of Brighton Risk Assessment addressing the hazards, risks, and control measures. For most students, a Word-based document Risk Assessment can be completed.

Download the risk assessment here >

However, if you are a Postgraduate research student undertaking fieldwork overseas involving high risk travel, or fieldwork conducted in a high risk location (for example, a country within Sub-Saharan Africa), you must complete a University of Brighton Risk Assessment using AssessNET, the University’s online Risk Assessment form. AssessNET is accessed via SharePoint, the University of Brighton’s intranet. View it here: Located in the search menu available at the top of the screen under ‘Find It’ via the following pathway: ‘Find It’ ‘Access a system’ ‘Assessnet’.

Students must first request the setup of an AssessNET account. Contact Nicola Arnold, Safety HUB Manager, Occupational Safety and Health Services, n.j.arnold@brighton.ac.uk to arrange for an account to be activated.

University of Sussex Travel Insurance (Staff applicants only)

View the guidance here >

University of Sussex Overseas Travel and Security Risk Assessment (OTSSRA)(Staff applicants only)

The Overseas Travel Safety and Security Risk Assessment (OTSSRA) is a Health and Safety document, owned by the University of Sussex’s Health and Safety Division. BSMS Staff wishing to travel abroad should complete parts 1 and 2 of the OTSSRA Form (Overseas Travel Safety and Security Risk Assessment) form before seeking approval from the Head of School or Division.

View the form here >